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How to Generate Pack-Out Inventory Barcode Labels

Learn how to pre-print barcode labels for a pack-out so your team can quickly tag boxes and large items on-site. These labels ensure accurate tracking throughout cleaning, storage, and pack-back.

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Written by Support MD
Updated over a week ago

Why Pack-Out Barcodes Matter

Using barcodes during a pack-out allows your team to:

  • Tag boxes and large items immediately on-site

  • Scan and track contents through cleaning and vault storage

  • Quickly retrieve rush items

  • Maintain accurate visibility through production and pack-back

Teams using barcodes throughout their workflow see major gains in speed, accuracy, and operational control.

Note: Barcodes are required only if you want to track contents at your restoration facility. For any operation that wants production visibility, scanning, and accurate returns, barcoding is strongly recommended.

Before You Print: What You Need

1. Printer & Label Media

  • Laser printer + Avery 8160 label sheets (recommended and supported)

2. QR Code Option (If Preferred)

If your company prefers QR codes instead of standard barcodes:
You can enable QR Code labels under
​Company Settings → Barcode Format.

3. Required Software

  • Adobe Reader installed

  • Internet-connected computer

❗ Critical Warning: Never Reprint Barcode Labels Twice

Each barcode or QR code is unique and must only be printed once.
Reprinting the same sheet again will create duplicate labels, causing:

  • Incorrect scans

  • Items jumping locations

  • Mixed or corrupted inventory

  • Pack-back errors

  • Inaccurate reporting

Best practice:
After printing your barcode PDF, delete it immediately from the iCat Reports Viewer so it cannot be reprinted by mistake.

How to Print Pack-Out Barcodes

Step 1 — Open the Job

  1. Go to Jobs View.

  2. Search for the job or select it directly.

  3. Click the Reference # (blue link) to open the Job Dashboard.

Step 2 — Generate Barcode Labels

  1. In the Job Dashboard, select Generate Barcodes.

  2. A popup will appear asking how many labels you need.

Step 3 — Choose the Quantity

  1. Enter the number of labels required.

  2. Click Generate to create your barcode PDF.

  3. Open the PDF in Adobe Reader and print it.

Tip:
Generate more labels than you think you’ll need. Unused labels stay organized and can be stored for future jobs.

Best Practices for Pack-Out Labeling

  • Always print labels before arriving at the job site.

  • Keep printed labels in a clipboard or binder for easy access.

  • Always tag every box and single item before leaving the property.

  • Train your team never to reprint barcode PDFs.

  • Delete the PDF from Reports Viewer immediately after printing.

Learn about Emergency Barcodes

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